Prepare for Camp 2026

Forms

STEP 1: Fill out the Online Health History Form

This form must be filled out first in order to avoid additional trips to your physician. Based on your responses, additional forms requiring physician’s signature may populate.

This form gives our health center staff a birds eye view of your child’s overall health. Please be as thorough as possible so that Southwoods’ doctors and nurses can provide the highest quality care while your child is at camp. The information you provide us through our forms allows us to be best prepared to meet your camper’s needs. This form takes 20-30 min to complete.

STEP 2: Fill out the Online Forms

These forms are required by the State of New York for all residential camps. Without them, campers are not permitted to live on premises. They take approx. 2-5 minutes to complete.

• Meningitis Form
• Off-site Swimming Permission

STEP 3: Have Physician’s Forms ready for your next appt.

These forms must be completed by a physician prior to your child’s arrival at camp. No camper is permitted to attend Southwoods without a physical within a year of their session dates.

• Physician’s Examination Form
• Vaccination record
• Prescription form (Only required for campers with Rx meds)

If you are planning on having your camper change their Rx routine over the summer (i.e. a “Medication Vacation”), reach out to carl@campsouthwoods.com in order to come up with a plan to ensure success this summer.

• Emotional health form (May not populate if not needed for your camper. If it does populate after you fill out the Health History form, this requires a physician’s signature)

Please contact us if you have an insurance related scheduling issue regarding your camper’s physical.

Step 4: Upload insurance cards

This form allows for providers to give care to your camper during their stay. Without them, campers may not receive medical treatment on or off site.

• Parent Authorization for Treatment & Insurance

Upload the front & back of your most updated insurance cards and sign the bottom of the form.

Reach out to office@campsouthwoods.com with any issues regarding the uploading of images on this form.

Step 5: Fill out additional (non-medical) forms

Additional forms are available directly through app or portal:

• Camper Profile

This form gives our cabin staff a birds eye view of your child’s personality and development so that they can give them the best possible mentorship and support during their stay at camp. The information you provide should be as thorough as possible to set your child up for success during their stay at Southwoods. This form takes 20-30 min to complete.

• Bunk Request Form (not required)

Many of you have been waiting for this! Request up to 3 cabin mates, top or bottom bunk. Requests are fulfilled on a first-come, first-serve basis.

All forms must be completed by April 15th - we cannot allow your child to come to camp without all forms completely filled out!

We pride ourselves on giving the highest quality of care to our campers, counselors, and staff. We need your cooperation in completing these forms in a timely fashion.